Tech Tip: Refining your search in Google Drive

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Logo_of_Google_DriveHow often do you find yourself looking for that one specific file or document buried amongst the clutter in your Drive. It’s frustrating, not to mention a waste of precious time.

By narrowing your search using boolean search operators or special commands you can be more efficient in finding your file or folder.

Here are the commands that will make you a Google Drive search ninja:

Description   Command/Phrase  Example 
Documents that contain an exact phrase.  quotes or quotation marks “match this phrase exactly”
Documents owned or shared by a specific person.  owner:                                                      from: owner:support@gmail.com from:support@gmail.com
Documents you shared with someone.  to: to:bob@gmail.com
Documents with at least one of the words.  OR notice OR billing
Documents that exclude a word.  minus sign (-) calendar -january
Items marked with a star.  is:starred is:starred
Items that are trashed.  is:trashed is:trashed
Search by the type of document: folder, document, spreadsheet, presentation, PDF, image, video, drawing, form, script, and table.  type: type:PDF
Find items that were edited before or after a certain day.  before:YYYY-MM-DD                      after:YYYY-MM-DD before:2016-03-01     after:2016-03-01
Search by title.  title: title:”employees”
Search for items that can be opened by a specific app.  app: app:”Google Docs”

 

Enjoy your superior searching ability. If you’re not a Google Apps client yet or are keen to find out more contact us.