Unboxing Microsoft Office 2016

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MS Office 2016Microsoft’s latest productivity suite is now officially available to everyone.

Office 2016 is only compatible with Windows 7 or later versions. You can upgrade to Office 2016 via a one-off purchase or through an Office 365 subscription. New and existing Office 365 subscribers can access it through their subscription and download the new apps from their Microsoft accounts.

What’s new inside Office 2016

Currently available in 40 languages, Office 2016 has a whole lot of new features, services and apps that seamlessly work across desktops, laptops, tablets, and smartphones.

It boasts colourful new themes similar to Windows 10, and the latest Office 2016 releases for Mac, iOS and Android apps. The colourful options appear on application ribbons like blue for Word, green for Excel and red for PowerPoint. Microsoft has also slightly redesigned the ribbons to make room for the ever-present “Tell Me” search field.


New versions of Word, Excel, PowerPoint, OneNote, Outlook, Access, and Publisher come fully touch enabled and have enhanced features such as a “Tell Me” query box, Real-time collaboration button, Skype button, and more.

  • Word 2016 allows real-time co-authoring, meaning two people can collaborate on a document and see each other’s changes real-time.


  • Excel 2016 has the ability to convert handwriting directly into equations – talk about efficiency!
  • Powerpoint 2016 has a text field that says “Tell me what you want to do”. Here you can enter search words or phrases for the tool you need or what you want to do next (e.g. “align text”). Also, it supports simplified file sharing.


  • Access 2016 lets you quickly create browser-based database applications that help you run your business. Your data will automatically be stored in a SQL database which provides more security and gives easy access to other team members.
  • Outlook 2016 has a new Clutter feature that’s getting great feedback from its users. It’s a smart filter that cleans your inbox of spam and low priority emails. Clutter learns from your email habits and sorts them based on your behaviour or preferences. If you’re using Outlook on a PC, its interface is now consistent with what you’ll see with the communication app running on an iPhone, Android device, or Windows Phone. Additionally, modern attachments in Outlook 2016 make it easy to find and attach files. When a user adds an attachment to an email, the Attach File menu option now includes Recent Items, which includes any Office documents that have recently been closed.


  • Publisher 2016 lets you publish like a pro with professional-looking effects for text, shapes, and pictures, including softer shadows, reflections, and OpenType features such as ligatures and style alternatives that are familiar to use. You can also use it to access your online photo albums (e.g. Facebook, Flickr) to get and add pictures to your document. Documents are saved to the cloud by default. You can share and collaborate just by sending a link to the document.
  • OneNote allows you to create documents and share them with anyone, who can edit them whether they have the app or not. You can draw and handwrite notes as well.


Other important features of Office 2016 that your business may find useful: 

  • Sway – This new tool allows anyone to create a website from just images and text with little effort. Its web-based tool works with downloading any application.
  • “Tell Me” – Makes it quick and easy for users to search for a command or feature whilst working in Powerpoint, Excel and Word.
  • Version history of files – To make sharing and storing of files a breeze, Office 2016 has better tools that detect version history of files and where a specific file is stored (Sharepoint or OneDrive for Business). You simply click the History command in the File menu and view the current version or choose to restore the file to an earlier version.
  • Work groups – To help facilitate team collaboration, Microsoft has introduced 365 Groups. It allows anyone to easily create public or private teams, with each group including a shared inbox, calendar and cloud storage.

Microsoft Office 2016 is especially designed for team collaboration and productivity. It focusses on sharing and cloud features, removing barriers to a team’s success. This is the kind of productivity tool that you need as your team increasingly collaborate via email, video, IM, and in physical and virtual meetings.

Contact Us to find out more about your Office 2016 upgrade options.